When starting a business, you have tons of things to consider: The location, the company culture, the right staff. However, one more aspect is crucial here – it’s the necessary equipment that your specific business needs. No matter how good your workers are, you can’t expect them to perform miracles with low-quality tools and equipment. Moreover, it’s not just about the type and quality of the equipment you get; it’s also about arranging them in the workplace properly so that your staff is efficient when using them as possible.
You will almost definitely need desks and chairs at the workplace, no matter what your business is. Their type, however, will depend on the type of your business. A huge table is necessary for big meetings, while a few rows of desks or cubicles will suffice for the rest of the workers. It would be great to get height-adjustable desks so that your workers can stand while working if that’s what they prefer. Every chair should be ergonomic to prevent back pain and provide long-lasting comfort so that people have no problem sitting 6-8 hours a day.You will also need a different type of furnishings for the cafeteria or lounge – make it very comfortable so that the employees have a satisfying lunch break.
Technical devices and software
You don’t have to get the latest models of PCs and laptops. However, you have to provide each employee with the technical devices they will need to perform their job effectively. Decide whether computers, laptops or tablets will suffice depending on the daily tasks. Next, think of keyboards, mouses, headphones, printers, and shredders – maybe one or two printers will be enough for the whole office but the headphones should be provided to every employee. Regarding the software, it’s best to consult your staff on their preferences. However, you should also include IM software, as well as a team collaboration tool. Some programs are free, while others are not, so see what fits your budget and your needs better.
Your staff needs to be safe at all times, so invest in safety equipment first. First aid kit needs to be close-by, in a location that’s accessible to everybody. In case there are areas dangerous to people’s health or safety, put up easily noticeable hazard warning signs around the office and around the area in question. Carbon monoxide and smoke detectors should be in every room, with regularly checked batteries. Emergency procedures need to be explained to every employee, especially those regarding fire or contamination. Emergency air horns and fire extinguishers should be placed in a visible place and every employee should know when and how to use them.
The storage solutions will partially depend on your type of business. Maybe you mostly deal with documents and files or maybe you deal with large goods and products. In any case, you will probably need several types of storage. You could have a room for storing documents and files or have cabinets and drawers in every office. Choose a more effective solution for you and your staff. In case you have to distribute the materials around the office, you’ll also need a couple of trolleys to speed up the process. And don’t forget to keep the aesthetics in mind, too – the right style says a lot about a company.
To ensure safety and lighten up the whole space properly, install both the overhead and task lighting. You don’t want your employees to strain their eyes under bad lighting or to get injured due to low light.
Of course, these equipment pieces are not the only ones you need to perform your job well (as well as your staff). Depending on your specific business, there are other pieces of equipment you will require. Once you determine what else you need, spend some time browsing for companies that sell the equipment you need. Read the reviews and the comments and do thorough research on the quality of their goods. This is the only way to ensure you and your staff will be handling the best possible tools, machinery, and appliances. The result of your work is partially dependent on your equipment so keep that in mind at all times.
Mike is an Australian business consulting specialist. He’s working with companies that outsource their IT maintenance. He often writes about technology, business and marketing and is a regular contributor on several sites.
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