Ann Marie Samson, Negosentro.com | An organized business is a business bustling with productivity. On the other hand, an organization that struggles to achieve this optimal level of performance is at a risk of losing quite a lot of energy, nerves, and resources in the long run. There’s a wide array of tools that can come in handy when it comes to optimizing your business’ performance, from good ole’ boxes to digital apps.
Identify the productivity pitfalls
It goes without saying that every small business needs a clear business model, policies, strategies, and goals. Without these foundations in place, your company may fall down like a house of cards. But, we shall focus on practical steps that bring you closer to a functional level of operation. Since a messy office space can cause you to lose both time and money, one of the first things to do is to ensure the workspace is uncluttered, functional, and clean.
Namely, the clutter increases levels of stress and causes unnecessary distractions and delays. It leads us astray, away from handling day-to-day obligations and tasks effectively. That is when we get that dreaded feeling of chasing our own tail. Keep in mind that clutter takes many shapes and forms, both physical and digital. So, carry out an office purge and get rid of everything that’s just taking up space.
Donate or recycle broken equipment, delete old voice messages, turn attention to your inbox, digitize documents and piles of papers, etc. Shred anything that is out of date in your filing cabinets. Employ smart storage solutions to store away items that are not needed on a regular basis. With DymoOnline label managers and writers, it’s possible to also keep track of supplies once you store them in boxes.
Digital ways and means
Furthermore, you can also utilize a variety of digital tools. First off, receipt scanners or smartphone apps give you a chance to ditch paper receipts. Likewise, find a suitable note-taking app (Evernote does the trick if you ask me) to jot down ideas and tasks as they strike. Seek business collaboration apps that enable you to divide employees into teams, stay on schedule, keep track of their progress, and communicate with them nice and easy.
Make the most of the cloud solutions to store, access and share files. Platforms like Google Drive provide 15GB of space for free and there’s no shortage of enterprise-level tools as well. With their help, you will bring an end to time-consuming, back and forth emailing. Moreover, you can bid farewell to tedious activities such as moving the piles around. Also, try to tame an avalanche of notifications, alerts, new emails, and that entire digital hullabaloo to prevent it from interrupting your daily workflow.
Winds in sails
Embrace a proactive approach when it comes to navigating the legal and financial landscape; don’t wait for problems to come knocking at your door. You need more information beyond just ballpark figures, so make an appointment with a tax advisor early on and get ready for the stormy tax season. Prepare the necessary documentation and get educated. Fine-tune the processes of accounting, invoicing, recording expenses, and handling payments.
Take charge of your books and keep them tidy. Again, you should be able to find great apps that make your life easier. Finally, you should tidy up any legal loose ends. See to it that your licenses and local permits are in order. Don’t forget to record changes in corporate structure with the state. If you make an effort to start with a clean slate, you should be able to step up the business game and gain a powerful edge over your competition.
Shape up or ship out
When faced with organizational hurdles and hiccups, it is best to grab the bull by the horns. Uncover new ways to become more productive and mitigate points of friction. Deal with office clutter and manage the workspace. Get your financial house in order and reap the benefits of running a paperless office. Let the technology do the heavy lifting as much as possible. Get organization and management down to a fine art and pull your act together. Make strides towards more efficient workflow and running a flourishing business.