Negosentro | There is no such thing as a perfect office workplace. Most employees will find a single flaw in the office workflow even in the best companies in the world. No two offices are the same, even in departments within one company. As people with different backgrounds, skills, and personality work together, there will always be a different mix which makes each office experience unique.
But when it comes to workplace problems, there seem to be five most common problems that appear in its workplace. Whether you’re working on Google or in one of the newest tech startups in town, you will notice some of the problems as you spend more time in your job. Here are the five most common problems that happen every day in corporate workplaces around the world.
Early in the morning, you received an email from someone who is asking about a document from a transaction. Digging through the company files, you scratched your head because you can’t find the information. This is one of the most common problems in the workplace: documentation problems. Yes, even in the digital age where storing a file and retrieving is easier than before, the missing file scenario still happens.
It is best for every company to have a simple and efficient documentation process in order to prevent missing files and other problems that might arise. With this, a good operating process is also needed. The easier a process is, the easier to storage and documentation needed. When using a digital storage system, make sure to use the right amount of folders in order to avoid file confusion.
Each work day, office printers around the world print hundreds of pages. Printers are just machines, these devices are also subject to wear and tear. And because offices crunch a lot of papers in a day, it is not surprising at all when most offices have printers that need a little push. When the printer dies, almost everything in the office will be paralyzed.
There are times when corporate printing solutions are needed in order to finish a project. For one, you may need to download newer, more efficient, or more compatible printing software to keep your printers functioning properly. A lot of third party printing solutions are available, and it would be more cost effective and more efficient to take advantage of these services.
Miscommunication Among Team Members
Employees have four means of communication nowadays: personal, phone calls, video conferencing, and email. Among these communication mediums, email is the most used form in offices and workplaces. In order to make a healthier workplace environment, it is recommended that these methods of communication should be all be practiced regularly. After all, there are cases where an email is more efficient than calling through the phone.
Overwhelming Manual Jobs
These jobs happen as a product of documentation inefficiencies. More and more offices dedicate their working hours just to maintain their own database. If that’s what’s happening in your office, it might be better if you hire someone who would do the manual jobs. This is essential if you want to lessen the stress, as well as work on more important things. Manual jobs are usually given to freelancers online for a good cost.
Machines are subject to wear and tear damages over the years. As devices get older and older, their performance also started to decrease. If speed is a priority in your workplace, consider maintaining your machines regularly. Update software and hardware. If the machine is too old, better replace your machine with newer devices that provide more power and efficiency.