How to Organize a Successful Event with a Small Budget


Sawoni Chowdhury, Negosentro |  Event organisation is not a cakewalk. It involves a great deal of planning, proper resource allocation, assigning the best people for the individual projects and last but not least and a budget that is capable of offering you ample amount of freedom to help you to bring to life your ideas without any problem.

Some events have a higher budget than the others. Although most people think that a huge budget facilitates you to move mountains, but an event with a small budget can also turn out to be equally successful and impactful.

Even with the tightest budget you can arrange for an event that can get your message across to the audience and make a strong impression. Here are some of the ways in which you can achieve that. Just read on.


  • Concept and Idea – Once you come up with the idea of the event, you must ensure that you be flexible. You should allot some space to yourself for the development and modification of the event. This is going to give you a type of competitive advantage that will help your event to stand out. The concept of the event can include the collaborations, design as well as partnerships with companies, location, technology and others. Nowadays,   most of the event planner aspire to be holding eco-friendly event. You should keep it in mind that you are not simply holding an event but you are creating a complete experience for your audience.
  • Book a Venue Early – The venue is one of the most essential aspects of event planning and it is probably the biggest items as far as your budget is concerned. This should be an early inclusion in the process of planning. Finding the right venue happens to be a challenge by itself and booking on the last minute is not going to help you. You should always remember that last minute booking always costs extra. That is why it is always advisable that you book early after choosing wisely and book it at the earliest after deciding the type of venue, the location access and the dates. You should also try to find out if the off-season dates will work for you. By choosing the less popular dates you can save a lot on the spaces and amenities. There are other ways of using a venue that may be a bit more cost-effective like choosing a rooftop or a balcony. This way you can save a lot on the venue.


  • Food and Beverage Costs – Until and unless you event happens to be a culinary occasion, food and beverage are the primary highlights for any event. In other cases, the catering can do but these are not necessarily fancy. When you have a small budget you have to think out of the box and come up with something away from the conventional ways so that you can save your pocket from a hard pinch. It can be simple and still be crowd-pleasing. You can also think of an alternative way by going for something healthy. For this you can go for a falafel, pita and salad bar. If having liquor is a must that you can choose some signature cocktails instead of going for a full shelf. Cupcakes can be fun too. You can also set up a water station instead of distributing water.

Apart from the above, you can also go for online invitation that will save time, effort and money. You can also train the volunteers. This will help to gain extra man-power and back you and your team up. As far as the furniture is concerned, make use of what you already have. For the rest you can opt for furniture hire that will help you to get the right pieces affordably provided you book early.

The above are some of the tips suggested by a successful and reliable event agency that has been in the industry since many years now and has organised a plethora of events successfully both on high and low budget.

Author Bio:

Sawoni Chowdhury is an aficionado of writing. She is an expert writer and blogger and shares her views and opinions on a range of topics such as Lifestyle, Business, Entertainment and lot more.