Negosentro| How to Use Excel to Its Fullest For Your Business | Microsoft Excel is a computer tool that accountants can use to filter and organize data, draw graphs, and calculate. Excel has formulas for doing nearly everything, but finding the right technique can be hectic. Here are tips to utilize Excel to its potential and do less manual work and improve your efficiency.
Add More than One New Column or Row
While adding a single column or row to a spreadsheet is easy, inserting several new columns and rows isn’t efficient. The best way to add any number of rows or columns to your spreadsheet is to drag and select them. After that, right click on the highlighted columns or rows and use the drop-down menu to select insert. However, note that new columns will appear on the left of the columns you first chose while new rows will appear above the rows you first highlighted.
Combining Two Data Sets
Microsoft Excel users can take advantage of two powerful tools, INDEX MATCH, and VLOOKUP if they want to combine two sets of data on two different spreadsheets. VLOOKUP works well for small data sets while INDEX MATCH is best suited for large sets of data that require thousands of lookups to help decrease load time in Excel. Moreover, INDEX MATCH formula allows Excel users to work from right to left whereas users of VLOOKUP formula can only work from left to right. That means users of VLOOKUP must rearrange all columns if they want to do a lookup for a column on the left of the highlighted text, and this can be tedious and lead to errors when working with large datasets. However, Excel users can still use VLOOKUP formula to combine data if they’re working on columns that have identical data such as SKU numbers and email addresses. The order of your data doesn’t have to be similar. Spreadsheets and smartsheet integrations allow Excel users to combine more than two data sets to deliver powerful insights, visibility, and analysis. It allows to to Excel consolidate tools to improve data analysis.
Use of “8” to Combine Cells
Spreadsheets allow users to split out data as much as they can, but there are times a user may want to combine data sets. You can use the “8” sign to combine first and last zip code, state, city, or names. Excel users can use the formula B2&” “&C2 to combine cells B2 and C2.
Perhaps you’ve seen a dollar sign in an excel formula. However, it doesn’t represent an American dollar when used in Excel; instead, it helps hold rows and columns together even if a user copies the same formula in adjacent columns or rows. For example, Excel users can use dollar signs to precede values of a row or column and change a relative technique into an absolution formula.
Conditional Formatting Formula
It allows Excel users to change the color of either a cell, column, or row based on the data contained in it. For example, one can use the conditional formatting formula to flag off certain data sets that are above average in your spreadsheet. Moreover, accountants can use it to color code commonalities in spreadsheets to make it easier to see information that is critical to them. Highlight the cells you want to apply the formula on, then select your logic from the Home menu. Conditional formatting formula allows Excel users to create a unique method that suits their purpose.
While Excel is known for doing complex calculations, users can still use it to do simple arithmetic such as dividing, subtracting, adding, or multiplying any set of data. Microsoft Excel also allows its users to use parenthesis for quick calculations. You can use the =AVERAGE (Cell Range) formula to calculate a range of sets of data. Similarly, Excel users can use the =SUM (Cell Range) formula to sum up a set of data in a column.
You might want to transform sets of data in one column into rows, or the other way round. However, it would take an accountant a lot of time to copy and paste data in each column. However, Excel’s transpose feature allows users to move items from columns into rows and vice versa.